So if you install an application and it doesn’t work as expected or if your antivirus is updated and strange things start happening try switching if off or adding affected applications to the whitelist (also called exceptions or exclusions) of applications the antivirus will allow to run.

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1) The obvious one is the bulk folder export function which will export an Outlook folder and its contents to a selected file system folder while recreating the folder structure in the destination.

This works extremely well, but you might want a little more subtlety and flexibility.

2) Use eRules and Outlook Rules together. Imagine that you have just installed eFiler and the first thing you want to do is use it to file everything in your Inbox or Sent Items folders, but that you want to file as you mean to carry on rather than using the bulk export to archive everything and eRules or selective filing to file emails from then on.

Here’s what to do:

Group your emails as you intend to file them and make an eRule for each group. Then go to Outlook Rules->Manage Rules and Alerts and click “Run Rules now”, select all of your eRules and set them running.

All of your emails will be filed into their designated folders while you can go off and make a cup of tea.

3) Just file EVERYTHING automatically. The third option is for filing a copy of everything filed or everything received by each user. This is the hidden “Autosave” feature accessible from the Admin Settings menu – log into Admin Settings by holding Ctrl+Shift+Alt while clicking the Settings button, enter your Admin password and you will see the option to enable the Autosave feature for a designated destination folder. This is very handy if you want a belt-and-braces copy of important emails (why not file into a Dropbox, Sharefile or Google Drive folder for cheap and effective offsite backup?) or if some staff are so important they don’t feel the need to file their emails.

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To cut a long story short, if you regularly put your computer to sleep rather than turn it off then always shut Outlook before doing so and use an OST (Cached Exchange Mode) if your IT will let you.

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Outlook 2010 –

Outlook 2007 –

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So, here’s what to do if you get an error message that looks like this:

1. Search for the Microsoft Outlook executable file, Outlook.exe, and make a note of the path to Outlook.exe. For example, the path might be C:Program FilesMicrosoft OfficeOffice12Outlook.exe.
2. Click Start, and then click Run.
3. In the Open box, type the complete path you noted in step 1, including the file name. Press the SPACEBAR once, and then type a forward slash mark (/) followed by the switch.
For example, if you want to use the CleanRules switch, the command you type in the Open box should look like this:
“C:Program FilesMicrosoft OfficeOffice12Outlook.exe” /Cleanrules
NOTE Paths that include spaces between words must be enclosed in quotation marks (“) and are case sensitive.
4. To run the command, click OK.

Done!

Note – You can clean client OR server or Both rules (http://office.microsoft.com/en-gb/outlook-help/command-line-switches-for-outlook-2010-HP010354956.aspx)

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