1) The obvious one is the bulk folder export function which will export an Outlook folder and its contents to a selected file system folder while recreating the folder structure in the destination.

This works extremely well, but you might want a little more subtlety and flexibility.

2) Use eRules and Outlook Rules together. Imagine that you have just installed eFiler and the first thing you want to do is use it to file everything in your Inbox or Sent Items folders, but that you want to file as you mean to carry on rather than using the bulk export to archive everything and eRules or selective filing to file emails from then on.

Here’s what to do:

Group your emails as you intend to file them and make an eRule for each group. Then go to Outlook Rules->Manage Rules and Alerts and click “Run Rules now”, select all of your eRules and set them running.

All of your emails will be filed into their designated folders while you can go off and make a cup of tea.

3) Just file EVERYTHING automatically. The third option is for filing a copy of everything filed or everything received by each user. This is the hidden “Autosave” feature accessible from the Admin Settings menu – log into Admin Settings by holding Ctrl+Shift+Alt while clicking the Settings button, enter your Admin password and you will see the option to enable the Autosave feature for a designated destination folder. This is very handy if you want a belt-and-braces copy of important emails (why not file into a Dropbox, Sharefile or Google Drive folder for cheap and effective offsite backup?) or if some staff are so important they don’t feel the need to file their emails.

The post Three ways to archive emails in bulk using eFiler appeared first on eFiler.

At first sight you would think this would be trivial – make two eRules, one for each location, and each set to file to that location any incoming email sent to aaaa@domain.com or bbbb@domain.com as appropriate.

However, the customer was using auto-forwarding using Exchange 2010 delivery options such that all email to aaaa@domain.com arrived as normal, and all email to bbbb@domain.com was being forwarded.

The result? The eRules couldn’t differentiate between the two email addresses as the headers of all emails contained recipient aaaa@domain.com, so the first eRule to see an incoming email filed it.

The solution? To edit each eRule using Outlook Rules Wizard to check for specific words (“bbbb” or “aaaa”) in the email address of the recipient.

You could use this method to tweak any eRule using any of the options available in Outlook Rules to make eRules even more powerful as a way of using the flexibility of Outlook Rules with the ability of eRules to file into network folders.

The post Using Outlook Rules to make eRules even more powerful appeared first on eFiler.